Statutes of APAS - English

Statutes of the Association PAX ASTRO SPORT (APAS)

(Translation of French)

Article 1: Name

An association governed by the law of July 1, 1901, and the decree of August 16, 1901, is founded between the adherents to these statutes, named: Association Pax Astro Sport (“APAS”).

Article 2: Purpose

The purpose of the Association PAX ASTRO SPORT (or “APAS”) is to promote cooperation between countries through the development of sports in a virtual environment to reduce conflicts, foster peace, and create spaces for meetings and dialogues that could eventually be located in space.

To achieve this objective, the association Pax Astro Sport proposes to:

• Develop concrete alternatives to war through the creation of virtual venues for real sporting events such as the Olympic and Paralympic Games;
• Create a network of volunteers and coordinate research on sport and space physics;
• Propose to technologically advanced nations to participate in creating a real orbital venue and organizing a space sports event;
• Develop relationships with other international organizations, particularly in Canada, Japan, and Europe.

Article 3: Headquarters

The headquarters are located at 11 Rue Mariotte, 75017 Paris. It can be transferred by a simple decision of the board of directors.

Article 4: Duration

The duration of the association is unlimited.

Article 5: Membership

Members prioritize peace and sport. The association consists of:

• Adhering members
• Active members
• Benefactor members
• Honorary members
• Expert members
• Volunteer members
• State members

Article 6: Admission

New members must be sponsored and presented by two members of the association, including at least one founding member, before being approved. The board decides on membership applications at each of its meetings. Members must fill out an application form and be up to date with their membership fee. Founding members are automatically part of the association.

Article 7: Loss of Membership

Membership is lost by: a) Resignation; b) Death; c) Expulsion pronounced by the board for non-payment of the fee; d) Exclusion decided by the board on the proposal of the Bureau for any moral or material harm caused to the association; e) Exclusion decided by the board for a serious reason, after the member has been invited to provide written explanations to the president or asked to be heard by the board.

Article 8: Affiliation

The association can join other associations, unions, or groups by decision of the Bureau.

Article 9: Resources

The association’s resources include:

• The annual fee set and revised by the General Assembly on the proposal of the Bureau;
• Public or private, national, European, or international funding;
• Donations and any other authorized resources;
• Manual donations, especially within the framework of sponsorship;
• Donations and legacies that the association can receive because of its purpose.

To this end, the association commits to maintaining and keeping accounting records available to the Bureau and presenting them to the general assembly each year.

Article 10: Board of Directors

The association is managed by a board of two members elected for two years by the general assembly. Members are re-electable. The board is renewed every two years by half. The initial board is composed of the two founding members. In case of vacancy, the board provisionally replaces its members until the next general assembly. The board meets at least once every six months, convened by the president or at the request of a quarter of its members. Decisions are made by majority vote; in case of a tie, the president has the casting vote. Any member who, without excuse, misses three consecutive meetings is considered to have resigned. The board can delegate some of its powers to one or more of its members for a determined period (e.g., signing a lease, checks, etc.).

Article 11: The Bureau

The board elects a bureau from its members, composed of:

1. A president or, if necessary, a vice-president;
2. A secretary and, if necessary, a deputy secretary;
3. A treasurer and, if necessary, a deputy treasurer.

The roles of the bureau members are defined below.

President: The president is the legal representative of the association, responsible for representing it externally, ensuring the implementation of decisions made by the board and general assembly, leading meetings, and supervising operations. The president also handles most of the association’s legal obligations and signs contracts in its name.

Secretary: The secretary is mainly responsible for administrative tasks, including keeping the special register, convening meetings, writing minutes, and managing essential documents. The secretary communicates any changes in the administration or statutes to the prefecture, respecting the required deadlines and formalities.

Treasurer: The treasurer manages the association’s financial and fiscal aspects, keeps accounts, manages funds, prepares the budget, and implements the financial policy defined by the governing bodies. This role also involves liaising with the association’s banker and potentially making investment decisions with surplus funds, subject to legal and statutory provisions.

If a secretary is not designated, the treasurer assumes the role of both secretary and treasurer. The board may include a director or assistant director, possibly non-elected, with a consultative voice.

In case of vacancy, the board provisionally replaces its members until the next general assembly.

Article 12: Board Meetings

The board meets at least twice a year, convened by the president or at the request of a quarter of its members. Decisions are made by a simple majority of the members present or represented. In case of a tie, the president has the casting vote. Any board member who, without excuse, misses three consecutive meetings can be considered to have resigned.

Article 13: Ordinary General Assembly

The ordinary general assembly includes all members of the association. It meets once a year, with a convocation sent 15 days before the meeting. It hears the board’s report on its work, approves the accounts of the past year, and votes on the upcoming budget. It deliberates on the questions on the agenda set by the board. The president, assisted by the board members, leads the assembly and presents the moral or activity report of the association. The treasurer presents the financial management report and submits the annual accounts (balance sheet, income statement, and annex) for approval by the assembly. The general assembly sets the amount of annual fees and entrance fees for different categories of members. All positions, including those of the board and bureau members, are voluntary and unpaid. Only expenses incurred in fulfilling their mandate are reimbursed upon presentation of receipts. The financial report presented to the ordinary general assembly details the reimbursements of mission, travel, or representation expenses by beneficiary.

Decisions are made by a simple majority, with each member having one vote. After completing the agenda, half of the board members are replaced by secret ballot.

Article 14: Extraordinary General Assembly

If necessary, or at the request of the members, the president can convene an extraordinary general assembly.

Article 15: Judicial Matters

The competent court for actions concerning the association is that of its headquarters.

Article 16: Internal Regulations

Internal regulations will be established by the board and approved by the general assembly to address points not covered by the statutes, particularly those concerning the internal administration of the association.

Article 17: Dissolution

In case of dissolution pronounced by at least two-thirds of the members present at the general assembly, one or more liquidators are appointed by the assembly, and the net assets, if any, are allocated in accordance with the law.